Invenio Business Solutions Signs Partnership Agreement with SAP in the USA

Invenio Business Solutions, a SAP Gold Partner in the UK, announced today, in conjunction with SAP USA, that Invenio Business Solutions is now officially an approved partner of SAP in the USA and part of the SAP PartnerEdge Programme, the USA.

The addition of Invenio Business Solution to the partner programme of SAP USA will enable customers in the USA to engage SAP’s solutions along with Invenio’s award winning business systems expertise in Media and Entertainment, the Public Sector and Manufacturing sectors. Invenio will also provide SAP support, value-added business solutions, upgrade, enhancement, and maintenance of SAP’s suite of solutions across SAP’s portfolio of business applications and analytics software; SAP HANA, SAP ERP, SAP Business Suite, SAP Business Intelligence; SAP Mobile Solutions, and SAP Hybris for Commerce.

Invenio Business Solution Inc. President Partho Bhattacharya said, “SAP customers in the USA, can now  gain access to our delivery team of over 350 business consultants, with deep experience in the delivery of business solutions in our chosen industries. Our philosophy is to collaborate with our clients, in the delivery of customer-centric solutions, that address their ongoing business needs and objectives.

Our recent, re-certification, in Europe, as a SAP Partner Centre of Expertise (PCOE), for the third time in a row, is a demonstration of our commitment to the continuous enhancement our knowledge of the SAP portfolio. Our continued investment in the development of high-performance delivery teams, through the certification of our consultants and solutions managers, keep us at the leading edge of innovative solutions, especially in Media industry.”


About Invenio Business Solutions 

Invenio Business Solutions is an award-winning Business System Provider, headquartered in Reading, UK. The company supports customers in the government, media, and manufacturing sectors, in areas that include industry-specific enterprise resource planning (ERP) focussed on SAP tax and revenue management, IS-Media, SAP business intelligence & big data, SAP mobility, Hybris eCommerce, CRM and Enterprise integration services. Formed in 2006, the company has subsidiary offices in India, Germany, Mauritius, Saudi Arabia, Dubai and the U.S.A. Throughout its history, Invenio has grown rapidly, organically and profitably. Invenio is a constituent of The Sunday Times Tech Track 100 for 2012, 2013 and 2014. Invenio is a SAP Gold partner and recipient of numerous awards from SAP, including EMEA Regional Partner Excellence Award 2014 in the category “Database & Technology” for its work with SAP HANA®. The SAP consultancy is accredited for SAP’s global partner quality program and is certified for ISO 9001, a quality management system based on the principles of a customer focused, process approach and continuous improvement.


About SAP

SAP SE, formerly AG, is a provider of application and analytics software for enterprises in mobile enterprise management. SAP is an enterprise cloud company. As of December 31, 2014, the Company has more than 282,000 customers in over 180 countries. The Company offers solutions-based on its SAP HANA platform combines database, data processing, and application platform capabilities in-memory.  It also provides capabilities, such as predictive text analytics, special processing, and data virtualisation.  The Company offers application software to around 25 industries in six industry sectors and 12 business lines, including consumer, discrete manufacturing, energy and natural resources, financial services, public services and other services. Through Sapphire Ventures, Sapphire Ventures invests in global capital funds, as well as early-stage venture capital funds in enterprise and consumer technology.


Media Contact USA

Glennis Spieker,

Vice President Sales

6303 Owensmouth Avenue, Suite 1059

Woodland Hills,

CA 91367

United States

Control your maverick spend with Invenio’s SAP Procure-to-Pay Solution

Join Invenio Business Solutions at eWorld Procurement & Supply to understand how to increase visibility across spend

UK, 25th February 2016 – Gaining greater visibility across spend will be a hot topic at the upcoming eWorld Procurement & Supply event, on 2nd March at the Queen Elizabeth II Centre in London. Join Invenio Business Solutions at 12.45pm in the Albert Room, Level 2, to hear from Kedar Patwardhan, Account Director, on how you can control your maverick spend with Invenio’s SAP Procure-to-Pay Solution.

In today’s world, organisations need to empower employees to make important purchasing decisions; however, it cannot be at the cost of internal controls. While SAP is a great tool for internal controls, some organisations find it inflexible and too cumbersome to use. During his speaker slot, Kedar will provide tips on how you could find the right balance to utilise the strength of SAP in a very flexible, user-friendly tool.

During the session, you can expect to:

  • Learn how a large media company has successfully implemented a single procure-to-pay solution across the globe
  • Learn how you can control your maverick spend and increase complete visibility across the process
  • How to get your buyers to ‘love SAP’ with a multi-platform, user-friendly Procurement solution

To find out more, please contact Kofo Are, Head of Marketing, Invenio Business Solutions (


About Invenio

Invenio Business Solutions, is an award-winning SAP Gold Partner, with over 430 employees, located across Europe, Asia-Pacific, USA and Africa. We offer innovative SAP solutions and services within large and medium size enterprises. Invenio offers an essential budgeting, workflow and procurement portal solution for enterprises. We deliver SAP; implementation, upgrade, analytics, Hybris marketing solutions and Prometheus, the P2P procurement platform. In conjunction with support services, that include; SAP application management, offshore French language support and SAP Partner Centre to customers across 5 continents. We count blue chip, organisations such as Universal Music, Penguin Random House, Informa, News UK, and AMCo as some of our customers.

To find out more, visit:

Media Contact

Kofo Are, Head of Marketing

+44 7833445335

125, Wharfedale Road, IQ Winnersh


RG41 5RB


Flying the Flag for SAP at eWorld Purchasing & Supply 2014!

eworldeventInvenio are excited to announce their participation at the next instalment of the eWorld event on September 24, 2014 at the QEII conference centre, London. eWorld is the UK’s leading event that focuses on technologies from the procurement and supply chain functions. eWorld is inspired by new insights and technologies on an international level.

With more than 30 seminars, the event provides delegates with keynotes, focused briefings, case studies and networking sessions designed to provide high level content for senior purchasing and supply executives.

Covering topics on:

  • Trends and market conditions
  • Sustainable procurement strategies
  • Improving collaboration across an enterprise
  • e-invoicing and procure to pay

plus more….. This is the first time Invenio are sponsoring and attending eWorld, after the great response we received at SAPPHIRE NOW for our Invenio’s P2P Solutions Procure to Pay tool, we felt it was time to really showcase our unique SAP technology to a focused procurement and supply chain audience.
Kedar1Kedar Patwardhan,
Account Director at Invenio has been invited to speak at the eWorld event. In his presentation, Kedar will discuss the challenges faced by organisations in today’s tough economic environment. Organisations continue to struggle on, trying to find opportunities to control their external spend.

Kedar will tell listeners how companies using SAP can dramatically reduce administrative expenditure by as much as 50% by shifting their suppliers to a self-service model with Invenio’s unique Procure to Pay solution built on SAP itself, thus leveraging the full benefits of an SAP integration. SAP’s scalability means Invenio’s P2P Solutions P2P can accommodate thousands of internal purchasers, manage limitless projects and effect multi-level payment authorisations. It can be accessed through the portal 24/7 by thousands of suppliers worldwide. All this, combined with inbuilt multi-currency and multi-language capabilities, means a one-stop global solution that manages the entire purchasing needs of an international operation. This is going to be a truly jam packed day. Other highlights at e-World include:

  • A fresh perspective on the latest trends from industry experts
  • The opportunity to hear about new developments from all the major technology providers
  • Learn from the experiences of other end-users
  • Share knowledge with your peers throughout the day
  • See the latest technology innovations in action


Invenio – Three fantastic days at SAPPHIRE NOW

Well Invenio are no longer a SAPPHIRE NOW ‘newbie’… And our first experience of the world’s premier business technology conference was certainly a good one.

The marketing team arrived in Orlando on the Saturday, and by the Monday we were raring to go. We headed over to Americas second largest exhibition centre – Orange Country Convention Centre, to get the ball rolling and to prepare the finishing touches to our stand.

Before long – Tuesday morning had arrived, the rest of the Invenio team had touched down in Orlando, and by 8am the whole team were present at booth 1807 amongst 25,000 other SAP enthusiasts ready to kick start the event!

So what happened at SAPPHIRE NOW?…Here are a couple of Invenio’s key takeaways

Interest in Procure to Pay:
After showcasing our very own procure to pay portal; Invenio’s P2P Solutions – at SAPPHIRE NOW, we discovered a great deal of interest.
The Invenio’s P2P Solutions software helps companies who are using SAP to dramatically cut costs in non-revenue-generating purchasing activities. Meaning companies can increase their bottom line.

The delegates who visited our stand found this a compelling proposition, and as explained by Bill McDermott in his keynote session – many people were seeing a real life example of… “Simplify everything so we can do anything.” In the same way Universal Music did when they implemented Invenio’s P2P Solutions.

HANA is everywhere:
One thing was made very clear at SAPPHIRE and that was that HANA is EVERYWHERE!
Many of the keynote sessions involved HANA presentations or examples of how customers had used HANA successfully – giving them the opportunity to ‘share their story.’
Across many of the exhibitions stands lay HANA demos, whitepapers and discussions around how SAP and their partners can help. It was clear that HANA is a major focus for SAP and its partners right now.

Invenio are very much supporting the HANA revolution and have created their very own HANA Lab. The HANA Lab allows prospected users to test real-time scenarios and also it will enable Invenio to deepen their knowledge.

Invenio has just been awarded the SAP EMEA Regional Partner Excellence Award (Database and Technology) for the HANA Laboratory and the work they did with Universal Music Group.

In the following few weeks we will be running a series of blogs to talk about further takeaways and verdicts from SAPPHIRE Now. Look out for the following topics:

  • SAP wants to become simple
  • FREE SAP Fiori and Personas
  • SAP’s partnerships with hardware Vendors and platform partnerships with eBay

In the meantime if you missed out or would like to re-cap on the highlights from SAPPHIRE NOW, here are a few blogs which we recommend:

• Day 1 recap: What Happened on Day 1 of #SAPPHIRENOW?
• Day 2 recap: SAP HANA filled day at #SAPPHIRENOW
• Day 3 recap: SAPPHIRE NOW, Day 3: #SAP #HANA Changes Everything

We would like to give a special mention to our three prize draw winners from the event:

Brian Docili from Technicolor
Gretchen Shaw from Baker Mckenzie
Alex Glatman from RBS citizens

Speaking on behalf of the Invenio team after three days of manning our sponsored booth at Sapphire in Orlando, we all returned with a fresh perspective. The whole experience was both motivational and revitalising.

Thank you for visiting!



A day challenging procurement to change, using Invenio P2P Solution for SAP users – a successful event for all!

Wow! We have received some amazing feedback from our Invenio’s P2P Solutions P2P event for SAP Users, thank you to our team of experts for providing such an informative programme. We held the 2nd of our Invenio in-person events for 2014 on 22 May at Churchill War Rooms, London.

Churchill War Rooms – ‘London’s Secret Underground’ were the headquarters for The British Government throughout the Second World War. The Invenio team and guests spent a morning here, there was nothing ‘underground’ about our discussions, and we were there to challenge procurement to change.

vintage_let_us_go_forward_together_poster-rd4f531c85df84c06824883171c5538f9_fz2f_8byvr_5121I arrived around 8am, to set up for our guests – outside was bright and there was a real buzz around Westminster, it was a warm early summers day and as I walked in the entrance to the War Rooms I couldn’t help feel positive and excited about the morning ahead. I stepped into the cabinet room allocated and the first thing I spotted was a poster of Winston Churchill with the quote “Let us go forward together” – a sign that we were set to have a wonderful day.

The day began with an informal introduction from Partho Bhattacharya, Managing Director of Invenio who explained that Invenio’s P2P Solutions was initially developed for Universal Music. Designed to provide savings in Procurement, Universal have been courageous in their approach to changing processes and systems and in not following others in what they are doing. They are leading the way in ‘supplier focused’ procurement and reducing the admin load from 80% to 20%.

Kedar Patwardhan – Invenio

Kedar Patwardhan, Account Director at Invenio was our first speaker of the day; he focused on 5 key aspects of the Invenio’s P2P Solutions solution. Kedar gave the delegates an insight into the reason why SAP users have avoided a new procurement solution and how Invenio’s P2P Solutions can overcome these.

  1. It’s too much work – Vendor self-service, moving the admin load to the suppliers.
  2. I hate these SAP screens – User friendly and mobile application with minimum data entry fields and clicks.
  3. Can I spend the money I don’t have? – No, it is tightly integrated with the budgeting process, it can stop commitment and invoice posting if there is no approved budget.
  4. But I didn’t approve this – Easy to understand and easy to manage workflows with set approval levels and audit trails are in place, so that no document can be posted without prior approval.
  5. Am I choosing the right solution? – Significantly cheaper than other solutions and fully integrated into your existing SAP solution.

There are several P2P solutions on the market, but without a financial background, these still require integration and a management of systems. Invenio’s P2P Solutions is one database, with no lag, no inaccuracy in reporting and is tied to the SAP systems you already use.

Customer presentation from: Universal Music

Universal Music, came to present the reasons why they worked with Invenio to develop a P2P system that really worked for their organisation and the benefits they have achieved since moving to Invenio’s P2P Solutions. They began by explaining the way in which the business has grown to the large organisation it now is through acquisition. This has raised a number of issues in the business with regards to ECC systems and harmonisation, all of which have needed to be resolved and a procurement solution needed to be seamless with this – And not another system!

Universal Music are a unique organisation, around 85% of the company individuals are ‘creative’, these are talent scouts, the artists themselves or the staff working for the artists. These people work odd/anti-social hours, such as concert times, or are awake from midday and into the early hours of the following, these are the people that make the organisation money, they cannot be restricted and so whatever solution is offered must work for them. These are heavy users of mobiles rather than laptops and heavy devices, often having 2/3 mobiles each.

The issues for Universal Music

Procurement Process – The nature of the business means that there are high vendor numbers; globally this is around 130,000, most of which are only doing a few transactions per year. There had to be a trade-off between the huge administrative costs of procurement or lack of spend analysis. The Solution to this was vendor self-service.

Budgeting Process – Universal Music wanted to implement a strict ‘no budget, no spend’ policy, but the budgeting process was managed in various different systems and not always integrated with the procurement process, the Invenio’s P2P Solutions solution was a budgeting solution tightly integrated with P2P and workflows.

Usability and Outsourcing – Most procurement is done by business users that are not very ‘system savvy’ so the solution needed to be user-friendly, with minimum data entry and clicks. Universal Music was also at the time on a rigorous outsourcing drive, so the solutions they were looking at needed to be ‘outsourcing-friendly’ and require little training. Invenio’s P2P Solutions answered the brief, having a user-friendly front end and availability with mobile devices, ideal for the creative parts of the business.

Integrated Solution – Universal Music has embarked on a journey to implement a single global SAP finance solution, leaving behind all of the integration issues. The integration with 3rd party solutions had become unmanageable and classic SAP solutions were cost prohibitive. The Invenio’s P2P Solutions solution is built on SAP and is flexible with its licence.

The Benefits to Universal Music

Cost savings – thousands of administrative hours have been saved; the system is easy to learn and to use, enabling quick outsourcing and a further reduction in costs. The paperless processing ensures that no invoices are lost and so saving on urgent processing of invoices and payments. And with no integration issues with SAP the costs and impact on the business of implementation are removed.

Control, compliance and reporting – the delegation and approval in accordance with internal control compliance provides an easy audit and review functionality and clear approval trail. The system provides proper internal cost control – no approved budget = no spend. Reporting on a single database ensures real-time reporting and no discrepancies.

Vendor relationship – Vendors maintain their own data, raise quotations and can ‘self’ bill. There is transparency for suppliers, so this leads to a reduction in vendor queries regarding payments or open items. As the system is web-based vendors and internal users can utilise this system from any location.

Delegate Questions

The Universal presentation raised a lot of questions from the delegates and some very in-depth and specific queries were raised. Here are just a few of these:

”What happens if my vendors won’t change to this new system?” – Universal Music explained that out of thousands of vendors in the UK only 2 have said they will not use the platform. All others have moved over to Invenio’s P2P Solutions with ease and find the system easy to use. The global rollout is going ahead as planned.

“With the supplier being the initiator, how do they know what to quote for?” – There are set quote templates that can be set up, or a simple call to your vendor to quote, as you would with any other quotation request.

“I am going on annual leave, will this hold the approval process up?” – No you can set a delegation within the system to approve these, these are also within set boundaries, stopping the risk of fraudulent transactions.

“Do all suppliers need to be registered if it is only a one off payment?” – Universal took the view to register all vendors on the system as this is easier. We have a ‘clean up’ function available where inactive accounts are archived when not used. If in the vendor needs to bill in the future, it is just re-activated.

With so many questions being raised the discussions lasted a long time. The discussions from the event have provided us with a great customer focused insight into many different financial and procurement teams, within many industries. This will help us continue to develop our Invenio’s P2P Solutions technology and also help us to serve our new and existing client base.

Our next event will be held in October, you can keep up-to-date here.

Less than 24 hours to go until Invenio P2P Solution for SAP Users


With less than 24 hours to go, the team here are excited and all geared up to welcome our guests Tomorrow (22nd May) at the Churchill War Rooms, London. The Invenio’s P2P Solutions Procure to Pay event for SAP users is the 2nd in our 2014 series of in-person events, the first being SAP HANA back in March.

We love to get out of the office, to meet with our customers and really understand the ‘pain points’ they are experiencing right now, we give them the opportunity to meet existing customers face-to-face and find common ground. We like to be open and honest in all that we do and we like to call this our Invenio Difference, you only need to speak to our customers at an event to see their experience of this.

Invenio’s P2P Solutions is Invenio’s Procure to Pay portal for SAP users looking to dramatically reduce expenditure on non-stock procurement. Invenio’s P2P Solutions’ aim is simple – to reduce the cost of purchasing by at least 50%.

The day aims to be interactive and hands-on, with a short demonstration video and presentations from Universal Music who are already using Invenio’s P2P Solutions.

We aim to help you walk away with an invaluable education – whether you are considering optimising the procure-to-pay processes, evaluating your internal spend accountability, looking for stronger budgetary control, increasing PO Compliance, or looking for fast approval cycles – then this is the event for you.

I’m sure you would agree, that looking to cut the admin load of your organisation from 80% to just 20% is worthy of consideration . So please do join us tomorrow to see how transferring your P2P administration to your suppliers could help you.

We welcome last minute bookings, so please do get in touch to attend or ask us more! For those already registered, we look forward to welcoming you tomorrow!

Invenio P2P Solution Event for SAP Users, 22 May, London

We invite you to be part of our very own, not to be missed P2P event for SAP customers, introducing Invenio’s P2P Solutions on May 22, Churchill War Rooms


Procurement businesses globally are moving to a ‘self-service’ model. This model is about transferring the onus of managing the procurement relationship to the supplier.

Join senior business executives from both the Public and Private Sector, with responsibility for implementing web-enabled P2P strategies. These professionals are also responsible for internal cost reduction, making financial management easier, improving existing processes, & rebalancing the division of labour between internal staff and suppliers.

Learn to:

  • Reduce costs
  • Improved data accuracy
  • Better compliance
  • Improved supplier – customer relationship

Recognising this trend, for a ‘self-service’ model, Invenio – an SAP Gold Partner – has developed Invenio’s P2P Solutions, a procure-to-pay framework that can reduce the administrative overhead of a procurement organisation by up to 60%.

Invenio’s P2P Solutions has recently been implemented at the Universal Music Group – the world’s largest music company – across its offices globally spanning over 100,000 users.

Key people from Invenio and Universal Music will be talking about Invenio’s P2P Solutions – origin, evolution and benefits. There will also be an interactive Q&A discussion where you will be able to ask questions – technical and business related – and get answers from the experts.

Register Now! This event is not to be missed, see the full programme here, take a look at this action packed event.
Do you know of others who would be interested in such an informative and interactive event? Don’t hesitate to pass this on.

Let’s keep up to date and make progress and cost savings happen! We look forward to welcoming you in London on 22 May.

Warm regards,

Christine Cockerton
Marketing Manager

Sapphire Now and ASUG Annual Conference 3-5 June, Orlando, Florida

We invite you to be part of our group at Sapphire Now and ASUG Annual Conference in Orlando, Florida from 3 – 5 June 2014, stand 1807.



Get the latest technological vision, actionable insights you need to drive profitability and growth, and influence future SAP offerings at this 3 day action packed event.

Join senior executives, line of business and IT decision makers and business managers from across all process, technology, and industry areas.

  • Meet current business challenges and gain efficiencies
  • Learn from others who have integrated the same SAP solutions
  • Get the most out of your SAP investment
  • Make connections
  • See technology in action
  • Gain a rapid and significant return on investment
  • Enable future growth strategies and maintain a competitive
  • Shape the future of SAP solutions and services
  • Experience faster software implementation without disruption

This event is not to be missed so register now! the full programme can be seen here, take a look at this action packed event.

Do you know of others who would be interested in such a fast paced and interactive event? Don’t hesitate to pass this on.

Let’s keep up to date and make progress and cost savings happen! We look forward to welcoming you in Orlando from the 3-5 June.

Warm regards,

Christine Cockerton
Marketing Manager

Automation of the Procure to Pay function, is this the “Holy Grail” everyone is after?

ThumbsupspeachA colleague says “So, as the finance director you oversee purchasing and spend decisions?” Your response is likely to be “Yes, you’re right I am responsible for spend decisions and would like to see as little operating cost as possible.”

So what is Procurement?

“Procurement means the whole process of acquisition from third parties (including logistical aspects) and covers goods, services and construction projects”– Crown Commercial Service (Government)

‘Procurement’ covers all activities that involve buying, contracting, purchasing, sourcing or tendering; it incorporates lots of divisions and lots of personnel. Procurement could, account for up to around 50% of the costs to an organisation, so no pressure at all to try and reduce the spend!

By seeing the procure-to-pay process in its entirety, buying and paying for goods and services, to the request for the product by the operations staff, to the issuance of the purchase order, receipt of the goods, and finally payment of the invoice. You can see quite how much this involves, a lot of which is manually operated.

P2P Focus

Over the past few years there has been more focus on procure-to-pay, with a marked increase in conferences, seminars and also organisations wanting to specialise in improvements in P2P. The focus now is on procurement and with it accounting for so much of your business, it’s about time. So what are the problems of procurement?

Manual Rules the Roost

‘Time is money’ and nothing could be truer than this in procurement. Currently a lot of the processes and systems are still very manual, this can be a big problem, it can mean time delays, manual input errors and frustrations for those involved. Here are some key things that come up time and time again in procurement as needed for improvement, here we will address a number of these.

  • Reduce admin
  • Improve efficiencies
  • Having a clear insight
  • System integration problems – that is when you find a solution!
Reduce Admin

As an organisation you currently have very manual processes, with lots of data input. Wouldn’t you like to change that? With a few alterations, you really can re-engineer the division of labour. I’m sure currently internally you are:

  • Looking at info
  • Registering suppliers
  • Processing / approving quotes
  • Checking budget availability
  • Raising PO’s
  • Chasing sign-off
  • Checking goods receipts
  • PO Matching
  • Processing invoices
  • Approving payments

And what are the suppliers doing?

  • Submitting quotations
  • Sending invoices

This is typical scenario with your employees doing 80% of the admin load and suppliers doing 20%, it’s about time the tables were turned.

So here’s how it works

With a P2P system such as Invenio’s P2P Solutions, you can have the following benefits:

Reducing your admin – Suppliers register and manage their own master data and submit quotes and invoices.

Improving your efficiencies – ‘One click approvals turning quotes to purchase orders’, fully automated workflows for multi-level spend authorisation, in-built security, budget allocation and approval processes to make it easy, fast and efficient.

Giving you clear insight – Manage budgets and authorisations on one global platform. For ready visibility across all cost-centres, projects, budgets and geographical locations.

Eradicating integration and consolidation headaches – Purchasing information sits inside SAP and so it’s always ready, always up to date and becomes a part of your existing investment in SAP.

All of this results in the ultimate goal of the division of labour being reversed. Some processes are totally automated and will flow through the system without the need for any manual handling, resulting in speedier processes and less laborious tasks. You really can now have your employees approving quotes and approving payments, all whilst the supplier is now:

  • Registering and doing data maintenance
  • Uploading quotes
  • Notifying goods and services delivery
  • Raising invoices

As the financial director, wouldn’t you like to say “well yes, that slick operation is mine, we have created a system to reduce costs and to make procurement processes more streamlined and automated”. The overall result being a reduction of costs for the whole procurement team.

To find out more about how Invenio’s P2P Solutions P2P can help you to become automated, please do get in touch.