Control your maverick spend with Invenio’s SAP Procure-to-Pay Solution

Join Invenio Business Solutions at eWorld Procurement & Supply to understand how to increase visibility across spend

UK, 25th February 2016 – Gaining greater visibility across spend will be a hot topic at the upcoming eWorld Procurement & Supply event, on 2nd March at the Queen Elizabeth II Centre in London. Join Invenio Business Solutions at 12.45pm in the Albert Room, Level 2, to hear from Kedar Patwardhan, Account Director, on how you can control your maverick spend with Invenio’s SAP Procure-to-Pay Solution.

In today’s world, organisations need to empower employees to make important purchasing decisions; however, it cannot be at the cost of internal controls. While SAP is a great tool for internal controls, some organisations find it inflexible and too cumbersome to use. During his speaker slot, Kedar will provide tips on how you could find the right balance to utilise the strength of SAP in a very flexible, user-friendly tool.

During the session, you can expect to:

  • Learn how a large media company has successfully implemented a single procure-to-pay solution across the globe
  • Learn how you can control your maverick spend and increase complete visibility across the process
  • How to get your buyers to ‘love SAP’ with a multi-platform, user-friendly Procurement solution

To find out more, please contact Kofo Are, Head of Marketing, Invenio Business Solutions (


About Invenio

Invenio Business Solutions, is an award-winning SAP Gold Partner, with over 430 employees, located across Europe, Asia-Pacific, USA and Africa. We offer innovative SAP solutions and services within large and medium size enterprises. Invenio offers an essential budgeting, workflow and procurement portal solution for enterprises. We deliver SAP; implementation, upgrade, analytics, Hybris marketing solutions and Prometheus, the P2P procurement platform. In conjunction with support services, that include; SAP application management, offshore French language support and SAP Partner Centre to customers across 5 continents. We count blue chip, organisations such as Universal Music, Penguin Random House, Informa, News UK, and AMCo as some of our customers.

To find out more, visit:

Media Contact

Kofo Are, Head of Marketing

+44 7833445335

125, Wharfedale Road, IQ Winnersh


RG41 5RB


Complex SAP Procure to Pay System? It Shouldn’t Be.

Remove the headache by changing your technology.

Many organisations, global and national, are facing challenges within their external spend management and as a growing focus is put on procure-to-pay, companies are struggling to figure out how they can use SAP to benefit their procure to pay process.Prometheus

This is where our tailor made, SAP Procure to Pay solution comes in. Our unique system is built specifically to sit on top of SAP, there is nothing else on the market similar.

The easy to use web portal gives your suppliers the freedom to manage multiple aspects of your trading relationship – from new supplier registration, to delivering quotations and proposals, querying work orders, and submitting invoices. With suppliers accountable for these aspects, the administrative burdens previously borne by project teams, procurement executives and accounts payable are substantially reduced.

Simply moving to this supplier-centric model means you realise very significant administration savings.

Invenio will be hosting an event to demonstrate this technology and give attendees the opportunity to exchange ideas and make invaluable professional contacts with your business and technology counterparts at other companies.

Come along and find out how you can make some simple changes:

o    Suppliers will help ease your workload

o    Streamlined your project admin

o    Implement a flawless payment processes

o    Access global capabilities at a localised level

The Event Details:

Event Date: Thursday, 21st May

Time: 9:30 – 12:30 GMT

Event Address:Invenio HQ (Winnersh, Reading)

Who: Senior Executives in Finance, HR, IT, Procurement, Business Managers and other professionals who are responsible for: – Internal cost reduction, make financial management easier, improve existing processes, & rebalance the division of labor between people and suppliers.



Pushed to Save Money AND Outrun Your Competitors? “Not Possible” You Say? Well, We Think Differently.

Many organisations are piling the pressure onto their finance and procurement departments to drive down costs and make savings. But there is a fine line with ‘Quality over Price’. Companies want to drive down costs but still maintain a competitive advantage without compromising on quality. There is also added pressures to drive efficiency, and deliver ‘more with less’. In the business world, technology keeps raising its head again and again when transformations are taking place.

However, technology alone doesn’t drive down costs, collaborating with your internal and external stakeholders is key and the technology should underpin this to make the operation seamless.  Technology providers should now be shifting their approach from the current ‘technology solutions’ to a ‘business focussed solutions’

Most procurement functions made unprecedented savings during the economic downturn and they are now being asked to not only uphold but magnify those outcomes going forward. Accomplishing this means leveraging lessons learned, which in turn requires visibility into spending and the ability to employ stringent compliance measures usually world-wide. There are certain goals when growing an organisation and why a global, seamless, procure to pay system is vital to an organisations success.

Using a procure to pay portal which allows your suppliers to proactively manage multiple aspects of your trading relationship, including new supplier registration, quotations, proposals, work orders and invoices removes a lot of the burden from internal teams. It can also support:

••Globalisation – As companies globalise, so do their supply bases. New relationships introduce more complexities into the procurement functions. Embracing globalisation while mitigating potential risks calls for strong supplier collaboration and performance management, along with new levels of supply base intelligence.

••Mobility – Most functions including procurement is no longer a 9-to-5 operation. It is a 24×7 discipline that requires informed, just-in-time decision making. What was once a function readily managed at the desktop now requires new functionality to empower an agile and mobile procurement team that can respond to the immediate needs of the business.

••Efficiency – The effort to optimise processes and push them out to the suppliers grows. Having systems that embed best practices while supporting easy-to-use procurement technology is imperative.

Whether you’re seeking immediate savings to help your organisation or looking for core procurement principles to set the pace for long-term gains, procure-to-pay optimisation can help you achieve your goals.

Invenio’s P2P Solution does just that and can help companies using SAP to dramatically cut costs in non-revenue generating purchasing activities helping you get a step ahead of your competitors. The unique IP in Invenio Procure to Pay (P2P) portal for is example of latest innovation for driving real results for customers.

If you are interested in hearing more you can register for our webinar here

Invenio, SAP and a Procurement Summit. An Excellent Combination

Cost reduction remains the number one priority for the majority of organisations today, but some procurement and finance operations have some way to go before they achieve their goals. Across many industries, procurement is central and as the UK economy continues to grow, organisational transformations continue too.

For these reasons, Invenio Business Solutions have been asked to present at The Procurement Summit taking place this autumn on November 11 at the Palace Hotel Manchester UK, in association with the Chartered Institute of Procurement & Supply.

This free, ( and more importantly) educational event will provide senior purchasing, sourcing and supply chain executives across England an unmissable opportunity to keep up-to-date with the latest industry innovations, best practice and new technology solutions.

Invenio will be representing SAP Procurement technology at the event and have been invited to speak. Kedar Patwardhan, Account Director for Invenio’s largest client, will talk openly about the challenges facing organisations in today’s tough economic environment, as they struggle to find opportunities to control their external spend. He will discuss how companies using SAP can dramatically reduce administrative expenditure by up to 50% by shifting their suppliers to a self-service model with a P2P solution built on SAP itself, thus leveraging full benefits of SAP integration as well.

The Procurement Summit will deliver:


o    Educational seminars on the latest industry issues.

o    Key insights from industry thought leaders, practitioners & service providers.

o    First-hand case studies on the challenges of procurement leadership.

o    Hands-on demonstrations of the latest solutions in the technology showcase.

o    Excellent networking opportunities with peers throughout the day.


Highlights Include:


o    Opening Keynote from the experienced Eva Wimmers, Senior VP – Group Procurement at Deutsche Telekom AG

o    Briefing from Aleyn Smith-Gillespie, Associate Director, Business Services, Carbon Trust

o    Sustainable Procurement for Resilience and Innovation: Methods and Strategies

o    Shift your Suppliers to a Self-Service Model with a P2P Solution Fully Integrated with SAP – Kedar Patwardhan, Account Director, Invenio Business Solutions

o    PLUS case studies from purchasing practitioners in the private and public sector


Event Date: November 11th, 2014
Event Time: 09:00 – 17:00 GMT
Event Address: The Palace Hotel, Manchester. UK



If it’s Not Simple, it is Not the Right Solution

Invenio at eWorld London, 2014

It goes without saying, it has been a tough few years for the procurement and finance departments. Especially during the recession. The focus within organisations turned towards the finance and procurement departments to significantly reduce costs within all areas of the business. We have said this before, ‘Time is money’ and nothing could be truer than in the procurement and finance functions. It still remains in many organisations that processes and systems are very manual, this can be a huge problem. It can mean time delays, manual input errors and frustrations for those involved. We still see these challenges in the adoption of an eProcurement solutions within organisations today:

  • An inability to integrate with existing ERP and Procurement systems
  • Complex and unintuitive user interface
  • An inability to on-board suppliers (in large numbers)

On a positive note, we can now see that suppliers are more flexible and willing to work alongside organisations to help them achieve their goals. This opens up a new collaborated working environment which can save organisations time and money. This is where Invenio’s P2P tool comes in. It can reduce manpower time from 80% to just 20%, how does it do this? By swapping the work load onto the suppliers.

Here is an example of a typical scenario:


Now flipped over to your suppliers:


Account Director, Kedar Patwardhan and Program Manager, Jayawant Patil recently spoke at the eWorld Purchasing and Supply Conference. Both Kedar and Jayawant have a wealth of experience in the procurement sector. Kedar gave the delegates an insight into the reasons why SAP users have avoided a new procurement solution and how Invenio’s P2P solution can overcome these.

  • It’s too much work:  Vendor self-service, moving the admin load to the suppliers.
  • I hate these SAP screens: User friendly and mobile application with minimum data entry fields and clicks.
  • Can I spend the money I don’t have?  No, it is tightly integrated with the budgeting process, it can stop commitment and invoice posting if there is no approved budget.
  • But I didn’t approve this: Easy to understand and easy to manage workflows with set approval levels and audit trails are in place, so that no document can be posted without prior approval.
  • Am I choosing the right solution? Significantly cheaper than other solutions and fully integrated into your existing SAP solution.

Thanks to Kedar and Jayawant, for hosting such an informative session! If you missed the session on the day, or did not attend the event and would be interested in viewing the presentation, you can register for our webinar here. 

After the success of Kedar’s eWorld presentation, he has been asked back to present again at the eWorld Procurement Summit in November. The event is free and you can register to attend here



Flying the Flag for SAP at eWorld Purchasing & Supply 2014!

eworldeventInvenio are excited to announce their participation at the next instalment of the eWorld event on September 24, 2014 at the QEII conference centre, London. eWorld is the UK’s leading event that focuses on technologies from the procurement and supply chain functions. eWorld is inspired by new insights and technologies on an international level.

With more than 30 seminars, the event provides delegates with keynotes, focused briefings, case studies and networking sessions designed to provide high level content for senior purchasing and supply executives.

Covering topics on:

  • Trends and market conditions
  • Sustainable procurement strategies
  • Improving collaboration across an enterprise
  • e-invoicing and procure to pay

plus more….. This is the first time Invenio are sponsoring and attending eWorld, after the great response we received at SAPPHIRE NOW for our Invenio’s P2P Solutions Procure to Pay tool, we felt it was time to really showcase our unique SAP technology to a focused procurement and supply chain audience.
Kedar1Kedar Patwardhan,
Account Director at Invenio has been invited to speak at the eWorld event. In his presentation, Kedar will discuss the challenges faced by organisations in today’s tough economic environment. Organisations continue to struggle on, trying to find opportunities to control their external spend.

Kedar will tell listeners how companies using SAP can dramatically reduce administrative expenditure by as much as 50% by shifting their suppliers to a self-service model with Invenio’s unique Procure to Pay solution built on SAP itself, thus leveraging the full benefits of an SAP integration. SAP’s scalability means Invenio’s P2P Solutions P2P can accommodate thousands of internal purchasers, manage limitless projects and effect multi-level payment authorisations. It can be accessed through the portal 24/7 by thousands of suppliers worldwide. All this, combined with inbuilt multi-currency and multi-language capabilities, means a one-stop global solution that manages the entire purchasing needs of an international operation. This is going to be a truly jam packed day. Other highlights at e-World include:

  • A fresh perspective on the latest trends from industry experts
  • The opportunity to hear about new developments from all the major technology providers
  • Learn from the experiences of other end-users
  • Share knowledge with your peers throughout the day
  • See the latest technology innovations in action


Invenio – Three fantastic days at SAPPHIRE NOW

Well Invenio are no longer a SAPPHIRE NOW ‘newbie’… And our first experience of the world’s premier business technology conference was certainly a good one.

The marketing team arrived in Orlando on the Saturday, and by the Monday we were raring to go. We headed over to Americas second largest exhibition centre – Orange Country Convention Centre, to get the ball rolling and to prepare the finishing touches to our stand.

Before long – Tuesday morning had arrived, the rest of the Invenio team had touched down in Orlando, and by 8am the whole team were present at booth 1807 amongst 25,000 other SAP enthusiasts ready to kick start the event!

So what happened at SAPPHIRE NOW?…Here are a couple of Invenio’s key takeaways

Interest in Procure to Pay:
After showcasing our very own procure to pay portal; Invenio’s P2P Solutions – at SAPPHIRE NOW, we discovered a great deal of interest.
The Invenio’s P2P Solutions software helps companies who are using SAP to dramatically cut costs in non-revenue-generating purchasing activities. Meaning companies can increase their bottom line.

The delegates who visited our stand found this a compelling proposition, and as explained by Bill McDermott in his keynote session – many people were seeing a real life example of… “Simplify everything so we can do anything.” In the same way Universal Music did when they implemented Invenio’s P2P Solutions.

HANA is everywhere:
One thing was made very clear at SAPPHIRE and that was that HANA is EVERYWHERE!
Many of the keynote sessions involved HANA presentations or examples of how customers had used HANA successfully – giving them the opportunity to ‘share their story.’
Across many of the exhibitions stands lay HANA demos, whitepapers and discussions around how SAP and their partners can help. It was clear that HANA is a major focus for SAP and its partners right now.

Invenio are very much supporting the HANA revolution and have created their very own HANA Lab. The HANA Lab allows prospected users to test real-time scenarios and also it will enable Invenio to deepen their knowledge.

Invenio has just been awarded the SAP EMEA Regional Partner Excellence Award (Database and Technology) for the HANA Laboratory and the work they did with Universal Music Group.

In the following few weeks we will be running a series of blogs to talk about further takeaways and verdicts from SAPPHIRE Now. Look out for the following topics:

  • SAP wants to become simple
  • FREE SAP Fiori and Personas
  • SAP’s partnerships with hardware Vendors and platform partnerships with eBay

In the meantime if you missed out or would like to re-cap on the highlights from SAPPHIRE NOW, here are a few blogs which we recommend:

• Day 1 recap: What Happened on Day 1 of #SAPPHIRENOW?
• Day 2 recap: SAP HANA filled day at #SAPPHIRENOW
• Day 3 recap: SAPPHIRE NOW, Day 3: #SAP #HANA Changes Everything

We would like to give a special mention to our three prize draw winners from the event:

Brian Docili from Technicolor
Gretchen Shaw from Baker Mckenzie
Alex Glatman from RBS citizens

Speaking on behalf of the Invenio team after three days of manning our sponsored booth at Sapphire in Orlando, we all returned with a fresh perspective. The whole experience was both motivational and revitalising.

Thank you for visiting!



A day challenging procurement to change, using Invenio P2P Solution for SAP users – a successful event for all!

Wow! We have received some amazing feedback from our Invenio’s P2P Solutions P2P event for SAP Users, thank you to our team of experts for providing such an informative programme. We held the 2nd of our Invenio in-person events for 2014 on 22 May at Churchill War Rooms, London.

Churchill War Rooms – ‘London’s Secret Underground’ were the headquarters for The British Government throughout the Second World War. The Invenio team and guests spent a morning here, there was nothing ‘underground’ about our discussions, and we were there to challenge procurement to change.

vintage_let_us_go_forward_together_poster-rd4f531c85df84c06824883171c5538f9_fz2f_8byvr_5121I arrived around 8am, to set up for our guests – outside was bright and there was a real buzz around Westminster, it was a warm early summers day and as I walked in the entrance to the War Rooms I couldn’t help feel positive and excited about the morning ahead. I stepped into the cabinet room allocated and the first thing I spotted was a poster of Winston Churchill with the quote “Let us go forward together” – a sign that we were set to have a wonderful day.

The day began with an informal introduction from Partho Bhattacharya, Managing Director of Invenio who explained that Invenio’s P2P Solutions was initially developed for Universal Music. Designed to provide savings in Procurement, Universal have been courageous in their approach to changing processes and systems and in not following others in what they are doing. They are leading the way in ‘supplier focused’ procurement and reducing the admin load from 80% to 20%.

Kedar Patwardhan – Invenio

Kedar Patwardhan, Account Director at Invenio was our first speaker of the day; he focused on 5 key aspects of the Invenio’s P2P Solutions solution. Kedar gave the delegates an insight into the reason why SAP users have avoided a new procurement solution and how Invenio’s P2P Solutions can overcome these.

  1. It’s too much work – Vendor self-service, moving the admin load to the suppliers.
  2. I hate these SAP screens – User friendly and mobile application with minimum data entry fields and clicks.
  3. Can I spend the money I don’t have? – No, it is tightly integrated with the budgeting process, it can stop commitment and invoice posting if there is no approved budget.
  4. But I didn’t approve this – Easy to understand and easy to manage workflows with set approval levels and audit trails are in place, so that no document can be posted without prior approval.
  5. Am I choosing the right solution? – Significantly cheaper than other solutions and fully integrated into your existing SAP solution.

There are several P2P solutions on the market, but without a financial background, these still require integration and a management of systems. Invenio’s P2P Solutions is one database, with no lag, no inaccuracy in reporting and is tied to the SAP systems you already use.

Customer presentation from: Universal Music

Universal Music, came to present the reasons why they worked with Invenio to develop a P2P system that really worked for their organisation and the benefits they have achieved since moving to Invenio’s P2P Solutions. They began by explaining the way in which the business has grown to the large organisation it now is through acquisition. This has raised a number of issues in the business with regards to ECC systems and harmonisation, all of which have needed to be resolved and a procurement solution needed to be seamless with this – And not another system!

Universal Music are a unique organisation, around 85% of the company individuals are ‘creative’, these are talent scouts, the artists themselves or the staff working for the artists. These people work odd/anti-social hours, such as concert times, or are awake from midday and into the early hours of the following, these are the people that make the organisation money, they cannot be restricted and so whatever solution is offered must work for them. These are heavy users of mobiles rather than laptops and heavy devices, often having 2/3 mobiles each.

The issues for Universal Music

Procurement Process – The nature of the business means that there are high vendor numbers; globally this is around 130,000, most of which are only doing a few transactions per year. There had to be a trade-off between the huge administrative costs of procurement or lack of spend analysis. The Solution to this was vendor self-service.

Budgeting Process – Universal Music wanted to implement a strict ‘no budget, no spend’ policy, but the budgeting process was managed in various different systems and not always integrated with the procurement process, the Invenio’s P2P Solutions solution was a budgeting solution tightly integrated with P2P and workflows.

Usability and Outsourcing – Most procurement is done by business users that are not very ‘system savvy’ so the solution needed to be user-friendly, with minimum data entry and clicks. Universal Music was also at the time on a rigorous outsourcing drive, so the solutions they were looking at needed to be ‘outsourcing-friendly’ and require little training. Invenio’s P2P Solutions answered the brief, having a user-friendly front end and availability with mobile devices, ideal for the creative parts of the business.

Integrated Solution – Universal Music has embarked on a journey to implement a single global SAP finance solution, leaving behind all of the integration issues. The integration with 3rd party solutions had become unmanageable and classic SAP solutions were cost prohibitive. The Invenio’s P2P Solutions solution is built on SAP and is flexible with its licence.

The Benefits to Universal Music

Cost savings – thousands of administrative hours have been saved; the system is easy to learn and to use, enabling quick outsourcing and a further reduction in costs. The paperless processing ensures that no invoices are lost and so saving on urgent processing of invoices and payments. And with no integration issues with SAP the costs and impact on the business of implementation are removed.

Control, compliance and reporting – the delegation and approval in accordance with internal control compliance provides an easy audit and review functionality and clear approval trail. The system provides proper internal cost control – no approved budget = no spend. Reporting on a single database ensures real-time reporting and no discrepancies.

Vendor relationship – Vendors maintain their own data, raise quotations and can ‘self’ bill. There is transparency for suppliers, so this leads to a reduction in vendor queries regarding payments or open items. As the system is web-based vendors and internal users can utilise this system from any location.

Delegate Questions

The Universal presentation raised a lot of questions from the delegates and some very in-depth and specific queries were raised. Here are just a few of these:

”What happens if my vendors won’t change to this new system?” – Universal Music explained that out of thousands of vendors in the UK only 2 have said they will not use the platform. All others have moved over to Invenio’s P2P Solutions with ease and find the system easy to use. The global rollout is going ahead as planned.

“With the supplier being the initiator, how do they know what to quote for?” – There are set quote templates that can be set up, or a simple call to your vendor to quote, as you would with any other quotation request.

“I am going on annual leave, will this hold the approval process up?” – No you can set a delegation within the system to approve these, these are also within set boundaries, stopping the risk of fraudulent transactions.

“Do all suppliers need to be registered if it is only a one off payment?” – Universal took the view to register all vendors on the system as this is easier. We have a ‘clean up’ function available where inactive accounts are archived when not used. If in the vendor needs to bill in the future, it is just re-activated.

With so many questions being raised the discussions lasted a long time. The discussions from the event have provided us with a great customer focused insight into many different financial and procurement teams, within many industries. This will help us continue to develop our Invenio’s P2P Solutions technology and also help us to serve our new and existing client base.

Our next event will be held in October, you can keep up-to-date here.

Less than 24 hours to go until Invenio P2P Solution for SAP Users


With less than 24 hours to go, the team here are excited and all geared up to welcome our guests Tomorrow (22nd May) at the Churchill War Rooms, London. The Invenio’s P2P Solutions Procure to Pay event for SAP users is the 2nd in our 2014 series of in-person events, the first being SAP HANA back in March.

We love to get out of the office, to meet with our customers and really understand the ‘pain points’ they are experiencing right now, we give them the opportunity to meet existing customers face-to-face and find common ground. We like to be open and honest in all that we do and we like to call this our Invenio Difference, you only need to speak to our customers at an event to see their experience of this.

Invenio’s P2P Solutions is Invenio’s Procure to Pay portal for SAP users looking to dramatically reduce expenditure on non-stock procurement. Invenio’s P2P Solutions’ aim is simple – to reduce the cost of purchasing by at least 50%.

The day aims to be interactive and hands-on, with a short demonstration video and presentations from Universal Music who are already using Invenio’s P2P Solutions.

We aim to help you walk away with an invaluable education – whether you are considering optimising the procure-to-pay processes, evaluating your internal spend accountability, looking for stronger budgetary control, increasing PO Compliance, or looking for fast approval cycles – then this is the event for you.

I’m sure you would agree, that looking to cut the admin load of your organisation from 80% to just 20% is worthy of consideration . So please do join us tomorrow to see how transferring your P2P administration to your suppliers could help you.

We welcome last minute bookings, so please do get in touch to attend or ask us more! For those already registered, we look forward to welcoming you tomorrow!

Invenio P2P Solution Event for SAP Users, 22 May, London

We invite you to be part of our very own, not to be missed P2P event for SAP customers, introducing Invenio’s P2P Solutions on May 22, Churchill War Rooms


Procurement businesses globally are moving to a ‘self-service’ model. This model is about transferring the onus of managing the procurement relationship to the supplier.

Join senior business executives from both the Public and Private Sector, with responsibility for implementing web-enabled P2P strategies. These professionals are also responsible for internal cost reduction, making financial management easier, improving existing processes, & rebalancing the division of labour between internal staff and suppliers.

Learn to:

  • Reduce costs
  • Improved data accuracy
  • Better compliance
  • Improved supplier – customer relationship

Recognising this trend, for a ‘self-service’ model, Invenio – an SAP Gold Partner – has developed Invenio’s P2P Solutions, a procure-to-pay framework that can reduce the administrative overhead of a procurement organisation by up to 60%.

Invenio’s P2P Solutions has recently been implemented at the Universal Music Group – the world’s largest music company – across its offices globally spanning over 100,000 users.

Key people from Invenio and Universal Music will be talking about Invenio’s P2P Solutions – origin, evolution and benefits. There will also be an interactive Q&A discussion where you will be able to ask questions – technical and business related – and get answers from the experts.

Register Now! This event is not to be missed, see the full programme here, take a look at this action packed event.
Do you know of others who would be interested in such an informative and interactive event? Don’t hesitate to pass this on.

Let’s keep up to date and make progress and cost savings happen! We look forward to welcoming you in London on 22 May.

Warm regards,

Christine Cockerton
Marketing Manager